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Capital Tax Services

Terms of Service

The terms that govern your use of this website and, where applicable, our services.

Last updated:

1. Acceptance of these terms

These Terms of Service (“Terms”) form a legal agreement between you and Capital Tax Services Inc. (“Capital Tax Services”, “we”, “us” or “our”) governing your access to and use of the website at capitaltaxservices.net (the “Site”).

By accessing or using the Site, you agree to be bound by these Terms and by our Privacy Policy and Disclaimer, which are incorporated by reference. If you do not agree, do not use the Site.

2. Definitions

  • “Services” — the trucking compliance, permit, registration, operating authority, business formation and tax preparation services we provide.
  • “Content” — all text, graphics, logos, articles, guides and other material on the Site.
  • “Engagement” — a separate agreement under which we provide Services to you.
  • “Agencies” — government bodies including the IRS, FMCSA, Illinois Secretary of State, Illinois Department of Revenue and Illinois Commerce Commission.

3. The Site does not create a professional relationship

Using the Site, reading our articles, or submitting an enquiry does not create a client relationship between you and us. No professional relationship arises until we have both agreed to an Engagement covering specific work, and any applicable retainer or fee arrangement has been settled.

Until then, we are under no obligation to act for you, to meet any deadline on your behalf, or to advise you of any requirement affecting your operation. Do not rely on us to have taken any action you have not specifically engaged us to take.

4. Eligibility

You must be at least 18 years old and legally able to enter into contracts to use the Site or engage our Services. If you use the Site on behalf of a business, you represent that you have authority to bind that business to these Terms.

5. Content is general information

Content on the Site — including all service pages, blog articles, guides and chat widget responses — is provided for general informational purposes. It describes requirements in general terms and is not tax, legal, accounting or compliance advice for any particular situation.

Regulations, fees, filing deadlines and agency procedures change. We make reasonable efforts to keep Content current, but we do not warrant that it is accurate, complete or up to date at any given moment. Always confirm current requirements with the relevant Agency or with us directly before acting.

See our Disclaimer for further detail.

6. Engagements, quotes and fees

6.1 Quotes

Any quote we provide is based on the information you give us and on the scope described at the time. Quotes are estimates unless expressly stated to be fixed, and may be revised if the scope changes or if the information provided proves inaccurate or incomplete.

6.2 Government fees

Our fees are separate from fees, taxes and charges payable to Agencies. Agency fees are set by those Agencies, are subject to change without notice to us, and are your responsibility.

6.3 Payment

Payment terms are set out in your Engagement. We may require payment of our fees and of applicable Agency fees before submitting a filing on your behalf.

6.4 Refunds

Fees paid to Agencies are generally non-refundable once submitted, even if an application is denied. Our own fees are refundable only as set out in your Engagement.

7. Your responsibilities

The accuracy of any filing we prepare depends entirely on the information you provide. You agree to:

  • Provide complete, accurate and truthful information, and supporting documents, in a timely manner
  • Maintain the records you are required by law to keep — including distance records, fuel records, driver qualification files and financial records
  • Review anything we prepare before authorising submission
  • Notify us promptly of changes affecting your operation, including address, entity, fleet size, insurance and operating classification
  • Maintain your own insurance and ensure required filings are made by your insurer
  • Pay Agency fees and our fees when due

We are not responsible for consequences arising from inaccurate, incomplete or late information provided by you. This includes penalties, assessments, rejected filings, lapsed credentials and out-of-service orders.

8. Agency processing and outcomes

We prepare and submit filings. We do not control Agencies, their processing times, their decisions, or their systems.

Any turnaround time we quote refers to ourpreparation time, not to Agency processing. Agency timelines vary with volume, season, staffing and factors outside anyone’s control. Statutory waiting periods — such as the public protest period for new operating authority — cannot be shortened by us or by anyone else.

We cannot and do not guarantee any particular outcome, including that an application will be approved, that a filing will be accepted, or that a credential will be issued by a particular date.

9. Intellectual property

All Content on the Site is owned by us or our licensors and is protected by copyright, trademark and other intellectual property laws. The Capital Tax Services name and logo are our trademarks.

You may view, download and print Content for your own personal or internal business use. You may not reproduce, republish, distribute, sell, licence, or create derivative works from Content, or use it to train machine learning models, without our prior written permission.

10. Acceptable use

You agree not to:

  • Use the Site for any unlawful purpose or in violation of these Terms
  • Submit false, misleading or fraudulent information through any form or the chat widget
  • Submit another person’s personal information without their authorisation
  • Attempt to gain unauthorised access to the Site, its servers or any connected system
  • Interfere with the operation of the Site, including through automated submission, denial of service, or circumvention of rate limiting
  • Scrape, harvest or systematically extract Content by automated means
  • Introduce malware or any other harmful code
  • Use the Site to transmit unsolicited commercial communications

We may suspend or terminate access for any violation, and may report unlawful activity to the relevant authorities.

11. Electronic communications

By contacting us through the Site, you consent to receive communications from us electronically. You agree that electronic communications satisfy any legal requirement that a communication be in writing.

Email is not secure.Do not send Social Security numbers, financial account details or other sensitive information by ordinary email or through the Site’s contact form or chat widget. We will tell you how to send such information securely.

12. Third-party links and services

The Site links to third-party websites, including Agency sites, and embeds third-party content such as Google Maps. We provide these for convenience. We do not control, endorse or accept responsibility for third-party sites, their content, or their practices. Your use of them is at your own risk and subject to their own terms.

13. Disclaimer of warranties

The Site and its Content are provided “as is” and “as available” without warranties of any kind, express or implied.

To the fullest extent permitted by law, we disclaim all warranties, including implied warranties of merchantability, fitness for a particular purpose, title, non-infringement, and any warranty that the Site will be uninterrupted, error-free, secure, or free of harmful components.

We do not warrant that Content is accurate, complete, current, or applicable to your circumstances.

This section limits warranties relating to the Site. Where we provide Services under an Engagement, the terms of that Engagement govern the standard applicable to those Services.

14. Limitation of liability

To the fullest extent permitted by law, we will not be liable for any indirect, incidental, special, consequential, exemplary or punitive damages — including lost profits, lost revenue, lost business opportunity, loss of data, downtime, or vehicles taken out of service — arising out of or relating to your use of the Site or reliance on its Content, regardless of the theory of liability and even if we have been advised of the possibility of such damages.

Our total aggregate liability arising out of or relating to your use of the Site shall not exceed one hundred United States dollars (US$100).

Liability arising out of Services provided under an Engagement is governed by that Engagement.

Some jurisdictions do not allow the exclusion or limitation of certain warranties or damages. Where that applies, the above limitations apply to the fullest extent permitted, and nothing in these Terms excludes liability that cannot lawfully be excluded.

15. Indemnification

You agree to indemnify, defend and hold harmless Capital Tax Services Inc., its owners, officers, employees and agents from and against any claims, liabilities, damages, losses and expenses — including reasonable attorneys’ fees — arising out of or related to: (a) your use of the Site; (b) your violation of these Terms; (c) your violation of any law or the rights of any third party; or (d) information you provided to us that was inaccurate, incomplete or misleading.

16. Confidentiality

Information you provide in the course of an Engagement is treated as confidential and is used only to provide the Services, except where disclosure is required by law or authorised by you. Our handling of personal information is described in our Privacy Policy. Where we prepare tax returns, additional statutory restrictions apply to the use and disclosure of tax return information.

17. Suspension and termination

We may suspend or terminate your access to the Site at any time, with or without notice, for any reason including violation of these Terms. Sections that by their nature should survive termination — including Sections 9, 13, 14, 15, 18 and 19 — will survive.

Termination of Site access does not by itself terminate any Engagement, which is governed by its own terms.

18. Governing law and venue

These Terms are governed by the laws of the State of Illinois, without regard to its conflict of law principles.

You agree that any dispute arising out of or relating to these Terms or the Site shall be brought exclusively in the state or federal courts located in Cook County, Illinois, and you consent to the personal jurisdiction of those courts.

19. Disputes

Before commencing any formal proceeding, you agree to contact us and attempt in good faith to resolve the dispute informally. Most issues can be resolved with a phone call, and we would rather have that call.

Any claim must be brought within one year after the claim arose, to the extent permitted by applicable law.

20. General provisions

20.1 Entire agreement

These Terms, together with the Privacy Policy and Disclaimer, constitute the entire agreement between you and us regarding the Site. Where you have an Engagement with us, that Engagement governs the Services and prevails over these Terms in the event of conflict as to those Services.

20.2 Severability

If any provision is held unenforceable, that provision will be modified to the minimum extent necessary, or severed, and the remaining provisions will remain in full force.

20.3 No waiver

Our failure to enforce any provision is not a waiver of our right to do so later.

20.4 Assignment

You may not assign these Terms without our written consent. We may assign them in connection with a merger, acquisition or sale of assets.

20.5 Force majeure

We are not liable for any failure or delay caused by circumstances beyond our reasonable control, including Agency system outages, natural events, labour disputes, or interruptions to utilities or telecommunications.

20.6 Changes to these Terms

We may revise these Terms at any time. The “Last updated” date indicates the most recent revision. Continued use of the Site after changes take effect constitutes acceptance.

21. Contact us